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Ultimo speeds up order processing with SAP S/4HANA integration

22 July 2022

ULTIMO'S ENTERPRISE Asset Management platform is now integrated with SAP S/4HANA, the leading Enterprise Resource Planning (ERP) software.

This brings the benefits of two best-of-breed solutions together to help Ultimo’s customers using SAP improve work efficiency, speed up order processing and reduce administrative tasks, and SAP users futureproof their maintenance operation. The integration has been certified by SAP, confirming that Ultimo's technical capabilities match the high requirements of the SAP S/4HANA software. 

The certification currently covers 25 scenarios in Ultimo. Starting with importing and synchronising various master data, such as vendors and articles, the integration focuses on purchasing processes, including purchase requisitions, purchase orders, receipts and invoicing.

Customers who use Ultimo to manage their asset maintenance and SAP S/4HANA for resourcing will now be able to seamlessly share data between the systems. Maintenance and asset information is logged in Ultimo, and any related requests for spare part orders can be raised through SAP. 

The purchasing process is significantly simplified, with receipts registered in Ultimo and invoicing and payment managed in SAP. This eliminates the need for duplication of records and switching between systems, reducing the risk of manual errors and improving productivity.

"The new certified SAP S/4HANA integration simplifies order management for the maintenance teams and guarantees a sound administration for the finance team,” says Ewout Noordermeer, CMO at Ultimo. "Now, technicians don’t need to be familiar with SAP to process orders; they can do it in Ultimo with the same interface they use every day, while the CFO can trust the financial data to be correct and complete.

"That improves efficiency on a daily basis, but the benefits extend beyond enhancing the ease of use - this integration paves the way for a cloud-enabled future. By integrating our software with other leading technologies, we take our collaboration to the next level. Using our best-of-breed approach, we help customers accelerate their digitalisation journey and futureproof their maintenance operation."

As Ultimo is highly configurable, the integration with SAP S/4HANA is always tailored to individual customer requirements, including a bespoke interface. Ultimo consultants will work with customers to discuss their requirements and make any adjustments needed to optimise the functionalities for each application.